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It Takes A Village

Planning a wedding is always a team effort. But, for our Special Moments Event Planning team, this past weekend’s Clearwater Beach destination wedding required a large amount of effort from an incredible wedding team and brought planning to an entirely new level.

 

Come Together

Recently, our team, led by Master Wedding Planner Tammy Waterman, worked with Maryland wedding planners FTK Konnect on a two-day Nigerian wedding for 125 guests.

FTK Konnect worked with Ifreke and Obichime for the Friday rehearsal dinner and welcome party festivities at David Island Garden Club in Tampa.

Our Special Moments Event Planning team and a mainly Tampa area wedding team handled the planning and installation of the wedding day at Sand Key Park.

 

Bride and Groom overlooking beach - Clearwater Beach wedding - Tropical Storm Nestor - wedding planner rescues wedding

 

Little did we know just how important those amazing vendor relationships would be!

 

Best Laid Plans

On Friday, guests arrived for the welcome celebration from the DC / Maryland area, but also from as far away as London.

At the same time, our Special Moments team was walking the white sand beaches of Sand Key overseeing the installation of an incredible frame tent with lighting, white dancefloor, risers, tables, and chairs.

 

Sand Key County Park - Clear Tent - Tented Wedding - Special Moments Event Planning - Tropical Storm Nestor

 

Watching the weather, we knew rain was a possibility.  But selecting the highest point on Sand Key Park and a tent designed to withstand rain and high winds, our plans were pretty solid, or so we thought.

 

Rain, Rain Go Away

Unfortunately, overnight rains turned into Tropical Storm Nestor.

And with the extremely high winds, heavy rains and flooding Plan A and Plan B came to a screeching halt.  PLAN A was the beach wedding ceremony with the reception under the tent.   PLAN B had the ceremony and reception both held under the tent.  Both of these plans had been washed away with Nestor the uninvited guest.

 

Tropical Storm Nestor - Sand Key Beach wedding - Special Moments Event Planning - Florida destination wedding planner

Tropical Storm Nestor - Sand Key Beach wedding - Special Moments Event Planning - Florida destination wedding planner

 

Time To GO!

With a 4:30 PM wedding ceremony start time there was little time to pull together a PLAN C.

Fortunately, Tammy who has lived in the St Petersburg / Clearwater area her entire life has worked to build incredible relationships with wedding pros across the region jumped on the big piece of the puzzle; finding a new location.

Finding an available wedding venue large enough to accommodate 125 for a wedding ceremony and reception was only step one. It also needed to allow for the outside catering by Sand Key and the Nigerian caterer.

 

Calling EVERYONE

With Tammy and Tina Wilder from Sand Key calling every possible venue in the area, Tina struck gold with the Duval Ballroom and Conference Center adjacent to the Holiday Inn & Suites Clearwater Beach. Everything was covered by Sand Key at no additional cost the couple.

It was an ideal situation, it was just down the street from Opal Sands Resort where the couple and their wedding party were getting ready and starting wedding photos. Even the ballroom colors matched the wedding’s color story.

However, the first challenge was that the ballroom was previously set for an upcoming conference and there was only one houseman on duty. The team jumped right in to work with the houseman to break down the conference.

 

Step Two

We had space, we had cleared the space, and now everything needed to be redirected. Tables and dancefloor needed to be brought over from Sand Key Park and reinstalled. Lounge furniture, acrylic chairs, draping lighting, feast tables and virtually everything else needed to be redirected.

With oversized tables and décor pieces being hand-carried because they couldn’t fit into the elevator; the team recreated every detail just as it would have been on the beach.

 

Step Up

It truly pays to have incredible industry relationships. Everyone from the rental companies, floral designers, catering team, and cake artist all played a part in getting everything re-installed and detailed in the narrowest of time frames.

Our colleagues from FairyTail Pet Care who were onsite to take care of the couple’s “Lily Furball” assisted in greeting guests and directing them to the event space.

 

Tropical Storm Nestor - Clearwater Beach wedding - Special Moments Event Planning - rescued wedding

 

Show Time

After setting the stage for the wedding and reception in the new space, we had to focus our attention on getting 125 guests to the new location.  The sound of Elton John’s ‘Can You Feel The Love Tonight’ echoed as Ifreke and her father made their way down the aisle.

Everything came together, even Feyikemi of FTK Konnect popped by just before the ceremony and offered to assist with the processional.

This was truly a heroic effort from a fabulous team who all went above and beyond to make this day a success. What could have been disastrous was a complete success.

Another reason why hiring a professional wedding planner, with incredible relationships is so important to your wedding day.

We cannot wait for the professional photos and video to share this beautiful wedding with you!

Congratulations Ifreke and Obichime!

 

Thank you, Thank You, Thank You to the stellar team who went above and beyond to bring this wedding to life.

Wedding Planning: Special Moments Event Planning (Tammy, Melissa, and Jennifer)

Hair Styling: Schatzi C Bridal

Makeup: Nicki Mac Brides

Wedding Officiant: Fr. Raymond Ruiz

Wedding Venue: Sand Key Beach County Park

Rentals: US Tent Rental

Rentals and Décor: Gabro Event Services

Floral Design: Apple Blossoms Floral Designs

Wedding Photography: Limelight Photography

Wedding Film: Voila Cinematic

Catering: Café Honeymoon

Catering: Ajebutter Kitchen Nigerian Catering

Pet Care: FairyTail Pet Care

Saxophone: Connell Thompson 

DJ: DJ Zimo

MC: Slash Wisdom

Wedding Cake: Chantilly Cakes

Transportation: His and Hers Limo

And, the Duval Ballroom and Conference Center

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