Frequently Asked Questions
Q: Why should I hire a wedding or event planner?
A: We will relieve any wedding day worries from the couple, the family and the wedding party by keeping everything running smoothly to create the client’s dream wedding.
We also work with the area’s top wedding professionals, people who offer great value and customer service. It is our job to know all of the best professionals in a wide range of price points and we are constantly updating those lists. We can save the couple time and money by only scheduling vendor appointments with those that fit your style and budget criteria.
Q: Can I afford to hire a wedding or event planner?
A: Absolutely! Special Moments has carefully designed packages that are competitive yet affordable. While hiring another vendor may seem costly, a wedding planner can offer valuable advice to save you time and money.
Q: Only couples with extravagant weddings hire wedding planners, right?
A: Wrong! A wedding planner can help with even the most intimate celebrations. Our purpose is to worry about all of those little details that you do not have time to think about and to handle any issues or problems that may arise throughout the day. We are here to relieve you and your family from the stress of the wedding whether you have 5 guests or 500 guests. With today’s economy, money is getting tight and a wedding planner can help you stretch those dollars further.
Q: Do I need a wedding planner even though my family members or friends offered to help out?
A: Yes. A wedding professional will provide you with the high-quality level of service that you deserve. Even though family members have good intentions, they do not have as much experience as a wedding professional. Your family and friends deserve to enjoy the day as much as you do and not spend it working. Also, a wedding professional will not be delayed by long lost family and friends that want to chat with them about old times. We are there to keep the day running smoothly and on track and totally dedicated to making your dreams come true the way you want it.
Q: My reception venue has a wedding coordinator; do I still need to hire a wedding planner?
A: Yes! If you’re trying to decide whether or not you need a wedding planner since the venue offers an in-house coordinator, there is quite a difference between those two. Here are just a few of the many things that a wedding planner can help with that a venue’s in-house coordinator can’t:
- Attending vendor meetings with you and asking the right questions
- Reviewing all your vendor contracts for errors or potential problems
- Helping you combine all the elements and create an overall wedding style
- Creating extensive timelines for you
- Staying in touch with your vendors and making final confirmations
- Have back-up reputable vendors to contact in case of a problem
- Assist you with invitations and stationary etiquette
- Provide you with custom planning resources
There are many venue in-house coordinators who do a great job managing the venue but it isn’t their job to assist you with all the details, etiquette, timelines, etc that go along with planning your wedding. When in doubt, just ask them what services they will be providing for you and have them put it in writing.
Q: How do I choose which wedding planner to hire?
A: The most important thing when selecting a Wedding planner is to find someone that you trust and feel completely comfortable working with. With all of the decisions to be made in the upcoming year and the amount of time you are going to be spending together, this is extremely important. You also want to ensure that the wedding planner is someone who is keeping up with industry trends and has the education and backing of vendors and other professionals in the wedding industry. Special Moments are members with the Association of Bridal Consultants, We have been educated on all aspects of wedding planning and are required to have continuing education in the wedding industry to keep ourselves and our couples informed about the latest trends. We thrive on and enjoy planning weddings!
Q: What will my coordinator wear to my wedding?
A: Special Moments staff prefers to blend in with your wedding. We are there to represent you, not promote our business; therefore we do not wear uniforms. However, it isn’t exactly comfortable for us to wear evening gowns while working behind the scenes. Typically our staff will wear black dress slacks and a blouse or a simple black dress for an afternoon or beach wedding and a pantsuit or black dress for an evening reception.
Q: Where are you located?
A: Special Moments Planning Studio is located just over the bridge from Tampa in the Pinellas /Gateway Area, but we realize our clients have very busy schedules and may not be able to travel to us for appointments or come in during normal business hours. We can make arrangements to meet with you at a time or place that is convenient for you so you don’t have to go out of your way.